For owner-run childcare centres
Every enquiry answered in minutes. Every tour booked.
A client-owned system that replies in the centre's voice, offers real tour times, books the visit, and hands you the keys. No subscription, no dashboard, and no data custody.
Real email. Demo tenant. No real child data.
From
Nia Brooks, Little Meadow Early Learning
Re: Tour for a three year old
Hi Ava, thanks for getting in touch. We have tours on Tuesday and Thursday at 10am, and Monday and Wednesday at 3:30pm. They take about 30 minutes. You can pick a time at the link below.
Pick a time
Tuesday 27 October, 10:00am
Signed booking link
The reply format, with the link signed to one enquiry.
Runs in your accounts
The app, the mailbox, the token, and the data stay with the centre.
No dashboard
The front desk keeps the inbox and the calendar it already uses.
No subscription
One install, handed over. No monthly bill to us.
Handover in seven days
Code, keys, migrations, a runbook, and a 30 day warranty.
The loop
The first five minutes, then the quiet ones.
A parent sends one message. The system does the rest, and stops the moment a human takes over.
00:00
The enquiry lands
From the website form or the centre inbox, seven days a week.
00:48
The reply goes out
In the centre's voice, with real tour times and a signed booking link.
01:30
The tour is booked
Confirmation, calendar invite, and two reminders before the visit.
Day 2, 5, 10
The quiet parent
Three follow-ups. Stop on a reply, a booking, or an opt-out.
The honest part
Not every question should be answered by a machine.
Routine questions get the full reply. Anything outside the approved facts gets a holding reply and a director escalation with a draft.
Routine
Tour times, ages, hours, address.
The full reply, with real times and a booking link, in under two minutes.
Sensitive or uncertain
Fees, allergies, safeguarding, complaints.
A holding reply to the parent. The message and a suggested draft to the director.
The machine never guesses about a child.
Try it
Send yourself an enquiry.
This is the demo centre's form. Use your own email. The reply comes from Little Meadow Early Learning, usually in under two minutes.
- 1You get a reply with real tour times.
- 2Pick a time and book the tour.
- 3You get a confirmation and two reminders.
Real email. Demo tenant. No real child data. The booking is a demo, not a real place.
The demo centre form
Send an enquiry
Setup
What the centre actually does.
Connect the mailbox. Approve the voice and facts once. That is the whole setup.
- Google Workspace or Microsoft 365, connected with the centre's own OAuth app.
- Calendar
- Tour windows and an ICS feed. The invite lands in the parent's calendar.
- Voice card
- Three real replies, a greeting, a sign-off, and the phrases to avoid.
- Facts
- Ages, hours, fee policy, address, tour times, and holiday closures.
Limits
What this is not.
Not a dashboard.
The front desk keeps the inbox and the calendar. Nobody learns a new app.
Not a subscription.
One install, handed over. The centre owns the app and the data.
Not a chatbot.
It writes one email from approved facts, not an open-ended conversation.
Not a data custodian.
The operator never holds the mailbox, the token, or the database.